Terms and Conditions
The following Terms and Conditions apply to all transactions on The Beauty Box website. Please ensure that you read them carefully. By placing an order on this website you agree to abide by these terms and conditions.
All product prices are listed in Great British Pounds (£) sterling. Prices with an RRP (Recommended Retail Price) refer to prices the manufacturer recommends goods are sold at in the UK. Where a manufacturer's RRP is not readily available then this is a guideline price, which is based on how much other retailers within the UK are selling the same product. We reserve the right to change any advertised price before accepting an order. All products are subject to availability and may be withdrawn at any time. If your order cannot be fulfilled you may be offered an alternative or given a refund for the unavailable product(s).
We guarantee that all advertised products are 100% genuine and are purchased from reputable UK companies. We hold trade accounts with all of the brands that we stock.
We are able to accept orders from customers in the UK, the European Union, all EU member countries (except Germany), USA, Canada, and Australia. Please be aware that due to our gift vouchers only being valid for use in our salons that care must be taken to understand this if purchasing from outside the UK. All orders are despatched with 2-3 working days of receipt. Orders received over the weekend or Bank Holidays will be processed on the next working day.
The following process will create a contract of sale between you and The Beauty Box Shop:
1. You place an order for your products on The Beauty Box website by pressing the submit button at the end of the checkout process.
2. After you have submitted your order you will be sent an automated e-mail confirming receipt of your order with The Beauty Box. This is not a formal acceptance from The Beauty Box. We reserve the right to decline any order.
3. Order acceptance and the completion of the contract between you and The Beauty Box will take place once we despatch the products ordered unless we have notified you that we do not accept your order or you have cancelled it.
Non-acceptance of an order may occur as a result of one of the following reasons:
‧ The product(s) you ordered being unavailable from stock.
‧ We have reason to suspect the authenticity of the order placed.
‧ An order is received from a country we cannot ship to.
Any contract between us, whether for use of the site or in relation to the purchase of products or services through the site, will be governed by the laws of England and Wales and all parties submit to the non-exclusive jurisdiction of the English courts. Any contract will be communicated in English.
We accept payment by all major credit and debit cards. This is a secure link between yourself and your card issuer and The Beauty Box does not have access to any of your card details.
In accordance with the EU Distance Selling Directive you have the right to cancel any order from the time you place the order to within seven working days from delivery (starting the day after you receive the goods). This is to provide you with a "cooling off period" should you have changed your mind. The goods must be returned unused, unopened and in the same condition as they were when originally despatched by The Beauty Box. We will not accept for exchange or refund any item which has been used, opened or is not in the exact condition in which it was despatched by us. If you wish to cancel an order then please contact us via email. If your order has not yet been despatched then we will cancel your order from our system and issue a refund immediately. If your order has already been despatched you will need to take delivery of the goods and then your order cancellation will be dealt with in accordance with our Returns Policy. These conditions do not affect your statutory rights.
Damaged or Faulty Goods
We want you to be 100% satisfied with your purchase. In the unlikely event that any item you receive is damaged or faulty then please follow the Returns Policy stated below for a full replacement or refund.
At The Beauty Box we want you to be delighted every time you shop with us. Occasionally though, we know you may want to return items.
To return an item you must contact us by email to confirm which item(s) are being returned stating your order reference and the reason for return. You are requested to return the goods by second class post. We also suggest sending via registered or insured post, so the parcel can be traced. Please ensure that items are packed securely to prevent any damage in transit. Any free gifts associated with an item must also be returned at the same time. Please return the item(s) to our registered address along with the original packing note and the reason for return. Refunds will be processed within 7 days of receipt of the returned goods. If you are returning the item(s) because you have changed your mind we will refund the cost of the goods only. There will be no refund for the original shipping costs of the goods from The Beauty Box to you or the cost to yourself of shipping the goods back to The Beauty Box. Where the original order qualified for Free Shipping then we reserve the right to recover our original shipping costs to you up to a maximum of £10.00.
If you are returning the item(s) because they are damaged or faulty then the refund shall be for the goods and all shipping costs which will include a re-imbursement to you for the cost of returning the goods to The Beauty Box. If you have ordered the wrong product, then you can still return for a full refund, but please note that the items must be unopened and unused and you will have to pay postage costs.
We'll gladly accept returns for any Dermalogica products purchased and will issue a full refund upon receiving your items within 30 days of the PURCHASE date. Should you have a skin response to your product please also contact our customer service team as soon as possible. All returns must be pre-approved by The Beauty Box Shop Ltd. Please contact The Beauty Box Shop Ltd within 48 hours should you have any discrepancies with your order.
Our Terms and Conditions do not affect your statutory rights as a consumer.
Sales on this web site are governed by English law and you agree to submit any dispute to the exclusive jurisdiction of the English courts. All orders are subject to these terms and conditions, and no amendments will be accepted by us.
We take your privacy seriously and are committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it, as well as telling you about your privacy rights and how the law protects you.
Please use the Glossary at the end of this policy to understand the meaning of some of the terms used in this policy.
If you buy goods from us, use our services, make any enquiries with us, or submit information through our website contact forms at http://www.beautyboxleicester.co.uk, you will be asked to confirm whether you accept and consent to the practices described in this policy. This includes any enquiries you make about our goods and/ or services, current orders or employment vacancies whether that communication is made face-to-face, via post, via telephone, via email, via the website or any other electronic means, in each case you will be asked to confirm whether you accept and consent to the practices described in this policy.
1. Who are we?
We are The Beauty Box Shop Limited. We are a company registered in England and Wales, our company registration number is 6788417. Our registered office address is 37 Silver Street, Leicester, LE1 5EU.
For the purpose of the Data Protection Act 1998 (the “Act”) and the EU General Data protection Regulation (“GDPR”), the data controller is The Beauty Box Shop Limited.
2. How do we collect your personal information?
We collect personal information in a few different ways, including:
When you contact us to make enquiries about our goods and services, or enquire about an existing order or enquire about any employment vacancies;
When we provide goods or services to you;
When you provide us with information by filling in forms on our website (“our website”) or by corresponding with us by phone, e-mail or otherwise;
When you complete surveys, feedback or evaluation forms that we use for research and development purposes;
When we collect and compile publicly available information about you or your business; or
When we collect your data from third parties such as other professional service providers.
3. What personal information do we collect from you?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
Contact Data includes billing address, delivery address, email address and telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
Usage Data includes information about how you use our website, products and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
Professional Data includes job title, qualifications, professional experience and current or previous education.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Our website is not intended for children and we do not knowingly collect data relating to children.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel an order for a product or service you have with us but we will notify you if this is the case at the time. We will also not be able to process any employment application or enquiry.
4. How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity, Contact, Professional and Financial Data by filling in forms or by corresponding with us face-to-face, by post, phone, email, via our website or otherwise. This includes personal data you provide when you:
meet us in person;
order our products or services;
perform a contract we have or are trying to enter into with you;
use our website or create an account on our website;
subscribe to our service or blog or publications;
request marketing to be sent to you;
enter a competition, promotion or survey;
enquire about any of our products or services, current orders or employment vacancies; or
give us some feedback.
Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:
Technical Data from the following parties:
Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as First Data.
Identity, Contact and Professional Data from third parties relating to recruitment such as a recruitment agency, back ground check provider and named referees, who are based in the EU.
Identity and Contact Data from publicly availably sources such as Experian, Companies House, DVLA, and Web searches.
5. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered into with you in order to provide the goods and/ or services.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via telephone, email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
6. Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below. You will need to scroll up and down, left and right to see the full table in a mobile view.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased goods and/or services from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have opted in for receiving that marketing.
We will get your express opt-in consent before we share your personal data with any company outside The Beauty Box Shop Limited for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product and/ or service purchase or other transactions.
9. Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
10. Disclosures of your personal data
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 6 above.
Internal Third Parties as set out in the Glossary in paragraph 19 below.
External Third Parties as set out in the Glossary in paragraph 19 below.
Any third party who is a professional adviser to us, such as professional insurers, brokers, auditors, accountants, lawyers and other professional advisers.
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
Any supplier or external party as arranged on our or your behalf, including where this is necessary to provide you with products and /or services; and
Any third party if disclosure to them is required by law or any regulatory authority or if required to protect the rights, property, or safety of The Beauty Box Shop Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
11. International transfers
We do not transfer your personal data outside the European Economic Area (EEA).
12. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Unfortunately, the transmission of information via the internet is not completely secure and when you submit details via our website or email you are transmitting your information via the internet. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website or via email to us; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
13. How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for seven years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data, see paragraph 20 below under the heading “Request erasure” for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
14. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you would like to:
Access, correct, rectify, update, complete, supplement, block or restrict your Personal Information;
Delete the Personal Information we hold about you;
Object to or restrict our use of your Personal Information;
Withdraw your consent to us processing your Personal Information; or
Transfer your Personal Information from us to another firm, person or business
please contact us at any time at The Beauty Box Shop Limited, 37 Silver Street, Leicester, LE1 5EU or 0116 251 1724 or firstname.lastname@example.org.
Further details of your specific rights are set out below in paragraph 20 below (Your Rights).
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
15. Other websites
Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
This version was last updated on 31 May 2020.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
18. Contact us
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Internal Third Parties
Other companies in the same group or legally connected to The Beauty Box Shop Limited, whether acting as joint controllers or processors and who are based in the United Kingdom.
External Third Parties
Service providers acting as processors based within the United Kingdom who provide IT, HR and system administration services.
Professional advisers acting as processors or joint controllers including lawyers, accountants, bankers, auditors and insurers based within the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
20. Your Legal Rights
You have the right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications. We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
Contact & Communication With Us
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use. Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in 'The policy' above.
Email Mailing List & Marketing Messages
We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Any new clients to our business will not be automatically opted in for any kind of marketing. Any existing customers may have been opted in automatically under previous privacy laws. If you wish to be unsubscribed from any kind of marketing lists then please inform us via phone, email or by clicking unsubscribe in the emails themselves. We will send you appointment reminders via email and/or text message to inform you of appointments you have made with ourselves. These are deemed necessary to us as a business operation.
External Website Links & Third Parties
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites. Shortened URL's; URL shortening is a technique used on the web to shorten URL's (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding. We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms, users are advised to verify authenticity of such profiles before engaging with or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media. There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.
v.1.0 15/04/18 The Beauty Box Shop Ltd
Our Registered Company address:
The Beauty Box Shop Limited
37 Silver Street
Our Company Registration Number: 6788417